The Department of Finance holds a pivotal role within An-Najah University, serving as a crucial administrative unit responsible for safeguarding and optimizing the university's financial resources. Its primary objective is to provide accurate and objective financial information to both internal and external stakeholders promptly, in accordance with the university's regulations and guidelines. This valuable financial information aids decision-makers in making informed choices. As the designated authority, the Finance Department is entrusted with receiving the university's revenues, managing fund collection, and fulfilling financial obligations in alignment with the university's established regulations, instructions, and decisions. To effectively carry out its responsibilities, the department comprises various specialized divisions:
The Student Financial Services Division diligently oversees students' financial matters from the moment of enrollment until graduation. To enhance the quality of service provided to students, the division, in collaboration with the Finance Department, ensures seamless access to financial information via Al-Zajel, a convenient platform for students to retrieve and inquire about their financial data. Through Al-Zajel, students can stay informed about their financial status and conveniently manage their financial affairs.
Given the challenging economic circumstances faced by Palestinian society, including the impact of occupation and the conditions of siege, a dedicated division has been established to support university students in acquiring financial assistance for their tuition fees. This division aims to alleviate financial burdens by facilitating interest-free loans, made available through the Ministry of Higher Education's loan fund. These loans are designed to be repaid by students after their graduation. Additionally, the division coordinates a range of grants offered by the University and external organizations. These grants are awarded based on equitable and professional selection criteria, with a particular emphasis on students' economic circumstances. The allocation process ensures fairness by considering various factors to determine eligibility.
The Division of Financial Operations and Payroll plays a vital role in managing and monitoring all financial expenditures within the University. Its primary responsibility is to ensure the accuracy and integrity of the disbursed amounts by implementing robust procedures and controls. Moreover, this division caters to the needs of university employees by overseeing salary accounts and related documentation. It efficiently handles the processing of payroll, ensuring timely and accurate salary disbursements. To enhance accessibility, the division provides employees with convenient access to their salary-related financial information through the user-friendly Al-Zajel platform. This empowers employees to easily retrieve essential financial data and stay informed about their salaries.
The Budget and Financial Reporting Division is responsible for generating accurate and objective financial statements and reports, adhering to international financial reporting standards. These comprehensive statements and reports serve as valuable resources for the relevant stakeholders, enabling them to make informed decisions. Additionally, this section plays a crucial role in the University's financial planning and control processes. It diligently prepares the annual estimated budgets, which serve as essential planning tools for the University's operations. These budgets facilitate effective financial control and serve as a basis for evaluating performance and ensuring accountability.
The Projects Management Division is dedicated to overseeing and providing financial supervision for funded projects across diverse funding methodologies implemented by the University. It collaborates closely with various administrative units at the University, including the International Grants and Projects Center, the Scientific Centers, and the Scientific Research. It also ensures diligent follow-up throughout the lifecycle of each project, maintaining a high level of financial oversight. It effectively manages the financial aspects of funded projects, ensuring compliance with funding guidelines and regulations.
The Division of Fixed Assets Management assumes a pivotal role in monitoring and overseeing the movement of fixed assets within the university. It conducts regular and systematic inventory audits to ensure accurate records and tracking of these assets. The Division is responsible for tracking the registration and transfer of assets, ensuring their proper usage aligns with intended purposes, and overseeing maintenance schedules. Furthermore, it closely monitors the condition of surplus or damaged fixed assets and implements appropriate procedures for their disposal in accordance with established regulations. By effectively managing the life cycle of fixed assets, the department contributes to the optimization of resources and promotes responsible asset utilization throughout the University.
The Warehouses and Supplies Division is dedicated to ensuring the seamless provision of essential resources for the smooth functioning of the educational and administrative processes within the University. It plays a pivotal role in managing and maintaining warehouses that store a wide range of necessary supplies. The division diligently works to meet the requirements of various faculties and departments, ensuring that they have access to the required materials in a timely manner.
The Secretariat and Archives Division is responsible for meticulously documenting and electronically archiving all records and transactions received by the Finance Department. This systematic approach ensures the smooth and efficient tracking of transactions and provides easy access to historical records when needed. The division’s focus is on maintaining accurate and organized records, allowing for seamless follow-up and quick retrieval of information.